Veterans Tuition Payments and Refunds FAQs

In accordance with Title 38 US Code 3679 subsection (e), Albertus Magnus College will not:

  • Prevent the students enrollment;
  • Assess a late penalty fee to;
  • Require student secure alternative or additional funding;
  • Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution;

for any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA.

However, to qualify for this provision, such students may be required to:

  • Provide Chapter 33 Certificate of Eligibility (or its equivalent) or for Chapter 31, VA VR&E’s contract with the school on VA Form 28-1905 by the first day of class.
    • Note: Chapter 33 students can register at the VA Regional Office to use E-Benefits to get the equivalent of a Chapter 33 Certificate of Eligibility. Chapter 31 student cannot get a completed VA Form 28-1905 (or any equivalent) before the VA VR&E case-manager issues it to the school.
  • Provide written request to be certified;
  • Provide additional information needed to properly certify the enrollment as described in other institutional policies.

It will take the VA approximately six to eight weeks, from the first day of class, to process your application and certify your enrollment. If your application is incomplete or additional documents are required, your first assistance check will be delayed.

Military Tuition Assistance (TA) is awarded to a VA student under the assumption that the student will attend school for the period for which the assistance is awarded. If the student withdraws or is administratively withdrawn, the student may not be eligible for the full amount of TA funds awarded.

Students who are currently on active duty can receive additional tuition assistance directly from their military branch of service. You will need to contact your base's ESO (Education Services Officer) for more information.

If you are using TA to pay for your education and withdraw from a class prior to completing 60% of the class, the Department of Defense requires that Albertus Magnus College return any unearned TA funds to the department based on how much of the course you completed and with the understanding that you pay a portion of those returned funds. You may owe a portion of your tuition to Albertus Magnus College and a portion to your military branch.

If you officially withdraw from the course, the amount of unearned TA funds is calculated from the date you withdrew. If you are absent from class for 14 calendar days you will be administratively withdrawn from the course and receive a grade of WA (administrative withdrawal), UF (unearned F), WP (withdraw pass) or WF (withdraw fail) depending on the timing of the administrative withdrawal. The amount of unearned TA funds is calculated from your last date of attendance in the course. Your TA eligibility is determined based on the following formula:

The percent of TA earned equals the days completed before withdrawal or last date of attendance divided by the total number of days in the course.

Tuition refunds are calculated in accordance with the college’s tuition refund policies.

The Business Office invoices Chapter 31 students in all academic programs including traditional day, undergraduate and graduate Accelerated Degree Programs, and undergraduate and Graduate New Dimensions Programs.

Traditional undergraduate day students are invoiced for tuition and fees less institutional grants. Refunds that are returned to students are based solely on their awarded financial aid.

Students in the Accelerated Degree Programs and New Dimensions Programs receive refunds if applied for excess financial aid. Upon each refund request, the student’s file is reviewed and reconciled to verify the refund.

Chapter 33 and other classifications are subject to the same file review and reconciliation process by the Business Office for any refunds after the designated certifying official submits classes, dates, attendance and rates.

Members of the U.S. Armed Forces, National Guard or Reserves who receive orders which transfer them out of the area for a prolonged period may request a refund of tuition at any time during the semester when such transfer interferes with class attendance. Albertus Magnus College has a prorated refund policy. Documentation of orders for transfer must be provided prior to the refund being granted.

Albertus Magnus College will work with service members called to duty to identify solutions that will not result in a student debt for the returned portion.

Albertus Magnus College does not deny readmission to any person who is a member of, applies to be a member of, performs, has performed, applies or perform, or has an obligation to perform service in the uniformed services based on the membership, application for membership, performance of service, application for service, or obligation to perform service. Uniformed services include the U.S. Armed Forces, National Guard, and Reserves. Readmission is reviewed on a student-by-student basis and will include, but is not limited to, academic standing, student conduct records, and financial obligations to the College.

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of TA funds originally awarded.

For students using TA to pay for their education and who withdraw from a class prior to completing 60% of the class, the Department of Defense requires that Albertus Magnus College return any unearned TA funds to the department based on how much of the course the student completed and with the understanding that they pay a portion of those returned funds. Students may owe a portion of their tuition to Albertus Magnus College and a portion to their military branch.

If a student officially withdraws from a course, the amount of unearned TA funds is calculated from the date the student withdrew. If the student is absent from class for 14 calendar days they will be administratively withdrawn from the course and receive a grade of WA (administrative withdrawal), UF (unearned F), WP (withdraw pass) or WF (withdraw fail) depending on the timing of the administrative withdrawal. The amount of unearned TA funds is calculated from their last date of attendance in the course. TA eligibility is determined based on the following formula:

The percentage of TA earned equals the days completed before withdrawal or last date of attendance divided by the total number of days in the course.

Albertus Magnus College will return any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were reported. Unearned funds returned are based upon when a student stops attending. In those cases where a Service member stops working due to a military service obligation, Albertus Magnus College will work with the affected Service member that results with no student debt for the returned portion. Once Albertus Magnus College has confirmed unearned TA funds, the college will return the unearned funds to the government no later than 14 days.

8-Week Course Withdrawal Submitted:
Before or During Weeks 1-2 = 100% return
During Weeks 3-4 = 50% return
During Week 5 = 40% return
During Weeks 6-8 = no return

16-Week Course Withdrawal Submitted:
Before or During Weeks 1-2 = 100% return
During Weeks 3-4 = 75% return
During Weeks 5-8 = 50% return
During Weeks 9-10 = 40% return
During Weeks 11-16 = no return