Document Retention Policies

Document Retention Policy

Purpose

This policy provides guidance for the systematic review, retention, and destruction of documents received or created by Albertus Magnus College in connection with the transaction of College business. This policy applies to all records and documents regardless of physical form and contains guidelines for how long certain documents should be kept and how records should be destroyed (unless under a legal hold). The policy is designed to promote compliance with applicable laws and regulations, eliminate accidental destruction of records, and facilitate operations and reduce costs by encouraging efficiency and freeing up valuable storage space.

Document Retention

Albertus Magnus College takes seriously its obligations to preserve information relating to litigation, audits, and investigations.

The information listed in the retention schedule below is intended as a guideline and does not contain all the records the College keeps or may be required to keep in the future. Questions regarding the retention of documents not listed in this chart should be directed to the President.

From time to time, the President may issue a notice, known as a “legal hold,â€