Registrar

Search Number	# REG 105
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	The Registrar, as the official custodian of the academic records of all students enrolled at the College, provides effective and innovative leadership and oversight for the development, implementation and management of systems related to academic records, course inventory, class scheduling and student registration. The Registrar works closely with academic and business units of the College to support the College’s mission and strategic planning efforts.

Overview

The Registrar, as the official custodian of the academic records of all students enrolled at the College, provides effective and innovative leadership and oversight for the development, implementation and management of systems related to academic records, course inventory, class scheduling and student registration. The Registrar works closely with academic and business units of the College to support the College’s mission and strategic planning efforts.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Hire, supervise, and evaluate the Office of the Registrar staff. Enforce policies and procedures in accordance with college requirements and regulatory compliance including FERPA. Administer the student records system, including but not limited to ensuring that appropriate security of the records is maintained; maintain grade verification procedures; and conduct periodic grade change audits; provide oversight for degree audit and curricular waiver/substitutions. Administer all activities involved with the development and maintenance of student academic records including the determination of students eligible to receive degrees, honors, the system of graduation audits and recommended graduation lists. Assign codes for courses, departments, and majors, term setup, registration and the oversight of the assignment of classrooms. Oversee the processes for the articulation of transfer credits, eligibility for participation in athletics and other academic based activities and awards, enrollment and degree verification and the production of official transcripts. Coordinate the submission of student academic record data to the National Student Clearinghouse and NSLDS. Solve technical problems during peak system activity such as registration and grade processing. Facilitate continuous assessment and improvement of the Office of the Registrar in consultation with the Director for Academic Compliance and Operations. Other duties as assigned.

Essential Functions

Hire, supervise, and evaluate the Office of the Registrar staff.
Enforce policies and procedures in accordance with college requirements and regulatory compliance including FERPA.
Administer the student records system, including but not limited to ensuring that appropriate security of the records is maintained; maintain grade verification procedures; and conduct periodic grade change audits; provide oversight for degree audit and curricular waiver/substitutions.
Administer all activities involved with the development and maintenance of student academic records including the determination of students eligible to receive degrees, honors, the system of graduation audits and recommended graduation lists.
Assign codes for courses, departments, and majors, term setup, registration and the oversight of the assignment of classrooms.
Oversee the processes for the articulation of transfer credits, eligibility for participation in athletics and other academic based activities and awards, enrollment and degree verification and the production of official transcripts.
Coordinate the submission of student academic record data to the National Student Clearinghouse and NSLDS.
Solve technical problems during peak system activity such as registration and grade processing.
Facilitate continuous assessment and improvement of the Office of the Registrar in consultation with the Director for Academic Compliance and Operations.
Other duties as assigned.

Qualifications	Master’s degree is required. Four (4) years of experience in college administration, including two (2) years of upper level experience in a records office is required. Must have thorough knowledge of registration processing, scheduling, grading systems, academic policies and procedures, as well as knowledge of academic advisement. Strong computer skills and extensive knowledge of databases and reporting systems (preferably Datatel Colleague, Slate, Navigate and Ad Astra), Microsoft Office Suite and Google Applications. Must possess strong attention to detail, high degree of accuracy and excellent organizational and communication skills.

Qualifications

Master’s degree is required. Four (4) years of experience in college administration, including two (2) years of upper level experience in a records office is required. Must have thorough knowledge of registration processing, scheduling, grading systems, academic policies and procedures, as well as knowledge of academic advisement. Strong computer skills and extensive knowledge of databases and reporting systems (preferably Datatel Colleague, Slate, Navigate and Ad Astra), Microsoft Office Suite and Google Applications. Must possess strong attention to detail, high degree of accuracy and excellent organizational and communication skills.

Education	Master’s degree is required.

Special Work Schedule Requirements	Work will be performed in an office environment with a significant amount of public contact, in person, by telephone and via email. Extensive computer use. Occasionally, evening and some weekend hours may be required. The successful candidate must be flexible with their hours to meet the needs of the office.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information for three professional references as one document electronically to hr@albertus.edu. Please reference search # in subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.