Receptionist/Enrollment Operations Assistant
| Search Number |
#
ADM103
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| Currently, Albertus Magnus College requires its employees and students to be fully
vaccinated against COVID-19 |
| Overview |
This position oversees the receptionist desk in Mohun Hall, which is home of the Office
of the President, Enrollment Operations, the Office of Admissions, and Development
and Alumni Relations. In addition to monitoring Albertus Magnus College’s main phone
line, this position works closely with the Enrollment Coordinator to process physical
and digital application materials.
|
| About Albertus Magnus College |
Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500
students in three distinct degree programs: traditional undergraduate, accelerated
adult undergraduate and master’s degrees. Through its liberal arts and professional
educational offerings and its long- standing excellence in student-centered, values-based
education, Albertus Magnus College is a shining example of modern day education. The
Albertus campus provides a distinctive environment for students, faculty and staff.
The College’s 50-acre, park-like campus, within walking distance to downtown New Haven,
is located in one of the city’s most distinguished residential neighborhoods, Prospect
Hill, which features both early 20th century mansions and modern architectural gems.
Numerous academic, student services, and athletic facilities grace the campus, which
serve as an attraction to prospective students. The Mission Statement of Albertus
Magnus College is to provide men and women with an education that promotes the search
for truth in all its dimensions and is practical in its application.
|
| Essential Functions |
- Answers all incoming calls to the college’s main phone line, ensuring callers are
provided with accurate information and properly transferred to the appropriate department.
- Welcomes all guests to Mohun Hall and manages building traffic. Receives deliveries,
greets walk-ins and arranges counselor meetings and/or tours, and supports all departments
by courteously assisting meeting attendees upon their arrival.
- Assists the Enrollment Coordinator in processing both physical and digital application
materials. Downloads/uploads files, scans documents, performs data entry, files documents,
obtains signatures, tracks paperwork, and processes mailings.
- Schedules appointments and tours for prospective students and parents. Coordinates
with Athletics or other departments as needed.
- Processes and records all invoices/requisitions as they are received and submits to
the Business Office or Purchasing Department for payment.
- Maintains the Office of Admissions shared calendar and monitors the admissions email
inbox.
- Oversees inventory control, purchasing, and maintenance requests for all office supplies
and equipment, in coordination with Purchasing and Information Technology Services.
- Provides phone coverage for the President’s assistant as needed.
- Provides clerical support to the President’s assistant, VP of Enrollment Management,
the Office of Admissions, and the Enrollment Operations team.
- Opens the front office in the morning, secures the office in the evening, and notifies
security of any issues.
- Attends and works during department events, such as Open Houses, Accepted Student
Days, and Registration Days. Occasional weekend or evening hours are necessary during
special events.
- Other duties as assigned.
|
| Qualifications |
- High school diploma is required. College degree is preferred.
- 1-3 years of experience working in an office environment.
|
| Knowledge | Skills | Abilities |
- Strong interpersonal and communication skills
- Excellent computer skills, proficient in Microsoft Office (Word, Excel, Power Point)
and Gmail application
- Ability to work in a fast-paced environment
|
| Special Work Schedule Requirements |
Some evening and weekend hours required.
|
| To Apply |
Qualified applicants should submit a cover letter, current resume, and contact information
for three professional references as one document electronically to hr@albertus.edu. Please reference search # in subject line.
|
Albertus Magnus College has a strong commitment to the principles and practices of
diversity throughout the College community. Albertus Magnus College is an equal opportunity
employer and invites all qualified applicants to consider this opportunity and to
apply.
Albertus Magnus College is an Equal Opportunity Employer
It is the policy of Albertus Magnus College to comply with applicable federal and
state laws regarding equal employment opportunity for all qualified persons so as
to prohibit unlawful discrimination and harassment against any employee, intern or
applicant for employment because of race, color, religion, sex, pregnancy, age, national
origin or ancestry, physical or mental disability, genetic information, veteran status,
transgender status, gender identity or expression, sexual orientation, or any other
consideration protected by federal, state or local law. Albertus Magnus College promotes
the full realization of equal employment opportunity throughout the College. The College
forbids all forms of illegal discrimination, harassment or retaliation.
