Project Coordinator and Assistant to the Vice President for Library and Information Technology Services

Search Number	# ITS 112

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	This position provides project coordination for multiple ongoing projects for the Library and Information Technology Services (LITS) department, as well as providing general assistance to the Vice President for Library and Information Technology Services.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Coordinate operational projects for the various functions of the LITS Department using a project management system, including: Technical Services, Administrative Computing, Internet Communications, Library and Instructional Technology, and the Office of Institutional Research and Assessment. Prepare regular reports for the Vice President on the status of ongoing and recurring projects including minutes taken at meetings. Perform general support to the Vice President as required, including meeting scheduling, correspondence, conference room scheduling, vendor relationship management, and other support as requested. Provide office/building management functions for the LITS Department and for Rosary Hall, including supplies purchasing, facilities maintenance work order management, and acting as liaison between LITS and other College departments. Provide oversight for internal communication initiatives, ensuring consistency of messaging and presentation of the College brand. Coordinate with internal content contributors on strategy, aesthetics, content placement, and simple technical problems related to internal communications tools. Coordinate Albertus Announcement requests, ensuring accuracy of content, proper use of language, grammar, and spelling. Make decisions on the best media/format for announcements, which may take form of regular email digests to selected groups, digital sign postings, calendar entries, and/or postings to the College Portal. Administer all purchase quotes, requisitions, invoices, and expense reporting for department budgets. Assist the Help Desk group by providing first-level help desk solutions. Provide phone coverage for the LITS department as needed. Other duties as required.

Essential Functions

Coordinate operational projects for the various functions of the LITS Department using a project management system, including: Technical Services, Administrative Computing, Internet Communications, Library and Instructional Technology, and the Office of Institutional Research and Assessment. Prepare regular reports for the Vice President on the status of ongoing and recurring projects including minutes taken at meetings.
Perform general support to the Vice President as required, including meeting scheduling, correspondence, conference room scheduling, vendor relationship management, and other support as requested.
Provide office/building management functions for the LITS Department and for Rosary Hall, including supplies purchasing, facilities maintenance work order management, and acting as liaison between LITS and other College departments.
Provide oversight for internal communication initiatives, ensuring consistency of messaging and presentation of the College brand. Coordinate with internal content contributors on strategy, aesthetics, content placement, and simple technical problems related to internal communications tools.
Coordinate Albertus Announcement requests, ensuring accuracy of content, proper use of language, grammar, and spelling. Make decisions on the best media/format for announcements, which may take form of regular email digests to selected groups, digital sign postings, calendar entries, and/or postings to the College Portal.
Administer all purchase quotes, requisitions, invoices, and expense reporting for department budgets.
Assist the Help Desk group by providing first-level help desk solutions.
Provide phone coverage for the LITS department as needed.
Other duties as required.

Qualifications	Working understanding of information technology resources, processes, and systems, including the College's Learning Management System, the myAlbertus Portal, the Google Apps for Education Suite, and other solutions. Proficiency with Microsoft Office Suite and Adobe Creative Suite of programs a plus. Familiarity with end-user databases such as Ellucian’s Colleague business system or equivalent a plus. Demonstrated ability to learn new technologies. Experience handling confidential information required Requires good communication, strong interpersonal skills, and the ability to multitask. 2-3 years experience in similar support and project coordinator position at an institution of higher education or similar organization

Qualifications

Working understanding of information technology resources, processes, and systems, including the College's Learning Management System, the myAlbertus Portal, the Google Apps for Education Suite, and other solutions.
Proficiency with Microsoft Office Suite and Adobe Creative Suite of programs a plus.
Familiarity with end-user databases such as Ellucian’s Colleague business system or equivalent a plus.
Demonstrated ability to learn new technologies.
Experience handling confidential information required

Requires good communication, strong interpersonal skills, and the ability to multitask.
2-3 years experience in similar support and project coordinator position at an institution of higher education or similar organization

Education	Bachelor's degree required.

Knowledge \| Skills \| Abilities	Requires a demonstrated working knowledge of information technology systems and solutions, as well as LITS staff responsibilities and functions Excellent organizational communication skills with a keen orientation to detail, deadline, as well as the ability to handle multiple tasks simultaneously Proofreading and editing capabilities Strong customer service experience required. Ability and desire to acquire new knowledge and skills independently Ability to work independently as well as be part of a team

Knowledge | Skills | Abilities

Requires a demonstrated working knowledge of information technology systems and solutions, as well as LITS staff responsibilities and functions
Excellent organizational communication skills with a keen orientation to detail, deadline, as well as the ability to handle multiple tasks simultaneously
Proofreading and editing capabilities
Strong customer service experience required.
Ability and desire to acquire new knowledge and skills independently
Ability to work independently as well as be part of a team

Special Work Schedule Requirements	Desk work in an office environment. Evening and weekend work for LITS and at special events may be required.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information for three professional references as one document electronically to hr@albertus.edu.Please reference search # in subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.