Payroll Specialist

Search Number	# BUS110
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	Member of the Finance team that will ensure accurate processing and recording of the college's payroll. Responsible for the accurate and timely administration and processing of the bi-weekly, monthly, and work-study payrolls; payroll taxes and all benefits associated with the employees’ salaries and wages; and administration of the employee deferred compensation plans. Payroll Specialist is also responsible for maintaining personnel files related to payroll, leave and retirement programs; providing reports, and answering inquiries pertaining to all of these areas.

Overview

Member of the Finance team that will ensure accurate processing and recording of the college's payroll. Responsible for the accurate and timely administration and processing of the bi-weekly, monthly, and work-study payrolls; payroll taxes and all benefits associated with the employees’ salaries and wages; and administration of the employee deferred compensation plans. Payroll Specialist is also responsible for maintaining personnel files related to payroll, leave and retirement programs; providing reports, and answering inquiries pertaining to all of these areas.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Gather and review electronic timesheets for the bi-weekly (Staff) employees Gather and review timesheets for the bi-weekly (Work study) employees Gather, review and maintain records of contracts for monthly (Faculty and Coaches) employees Enter and submit payroll figures to ADP, reviewing for accuracy upon completion and preparing appropriate journal entries. Oversee TIAA plan (403(b)) participation, employee contributions, reconcile quarterly reports and fee disclosures Reconcile the quarterly 941 reports Provide necessary information to members in the finance department Complete various surveys- YAFFE, IPEDS, CUPA, AAUP Assist with audits including annual financial audit, worker’s compensation audit, college-wide audit, 403(b) plan audit; and preparation of Form990 Assist employees with questions regarding payroll, withholdings, and retirement 403(b) plan Track all FMLA and oversee CT Paid Leave program Manage employee PTO program Manage various employee deductions: AFLAC, garnishments, gifts, Health Savings Account, etc. Maintain up-to-date and accurate employee records with ADP

Essential Functions

Gather and review electronic timesheets for the bi-weekly (Staff) employees
Gather and review timesheets for the bi-weekly (Work study) employees
Gather, review and maintain records of contracts for monthly (Faculty and Coaches) employees
Enter and submit payroll figures to ADP, reviewing for accuracy upon completion and preparing appropriate journal entries.
Oversee TIAA plan (403(b)) participation, employee contributions, reconcile quarterly reports and fee disclosures
Reconcile the quarterly 941 reports
Provide necessary information to members in the finance department
Complete various surveys- YAFFE, IPEDS, CUPA, AAUP
Assist with audits including annual financial audit, worker’s compensation audit, college-wide audit, 403(b) plan audit; and preparation of Form990
Assist employees with questions regarding payroll, withholdings, and retirement 403(b) plan
Track all FMLA and oversee CT Paid Leave program
Manage employee PTO program
Manage various employee deductions: AFLAC, garnishments, gifts, Health Savings Account, etc.
Maintain up-to-date and accurate employee records with ADP

Qualifications	Outstanding attention to detail Ability to multi-task and adjust priorities upon request Confidentiality maintained at all times Excellent computer skills, including Excel, Access, Word Dependable, prompt, able to work with all members of the college community Experience with ADP Workforce required. Experience working with TIAA is a plus

Education	Associates Degree or higher Bachelor’s Degree preferred

Knowledge \| Skills \| Abilities	Working knowledge of Access, Excel, Word and ability to learn enterprise systems, e.g., Colleague Experience with ADP Workforce

Special Work Schedule Requirements	Evening and some weekend hours required. When the college is closed, certain duties require computer access from home

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information for three professional references as one document electronically to hr@albertus.edu. Please reference search # in subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.