Dominican Mission Operations Assistant (works with Dominican Ministries and Meister Eckhart Offices as well)

Search Number	# DM 104
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	This position provides support services for the offices of Dominican Mission, Dominican Ministries and Service, and the Meister Eckhart Center.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Serves as Administrative Assistant for the Offices of Dominican Mission, Dominican Ministries and the Meister Eckhart Center Provides administrative oversight for all office operations, including but not limited to, minutes of meetings, document tracking, and documents creation Responsible for monitoring and reconciling the budgets of Dominican Mission and Ministries (combined budget) and the Meister Eckhart Center Manages office expenditures by submitting bills and invoices for payment in a timely manner, ordering and tracking supplies. Design flyers and distribution for programming Books, conferences and travel arrangements for conferences Provides IT requests and Facilities and Security requests for events Maintains and posts calendar of events for the three offices Schedules meetings for various projects of the three offices Works closely with marketing and web staff for promotion of programs Provides support at various events sponsored by these offices. Maintains confidentially at all times. Supervises work study students as needed Compiles survey information from attendees at various programs Proof reads materials Performs other duties that are assigned

Essential Functions

Serves as Administrative Assistant for the Offices of Dominican Mission, Dominican Ministries and the Meister Eckhart Center
Provides administrative oversight for all office operations, including but not limited to, minutes of meetings, document tracking, and documents creation
Responsible for monitoring and reconciling the budgets of Dominican Mission and Ministries (combined budget) and the Meister Eckhart Center
Manages office expenditures by submitting bills and invoices for payment in a timely manner, ordering and tracking supplies.
Design flyers and distribution for programming
Books, conferences and travel arrangements for conferences
Provides IT requests and Facilities and Security requests for events
Maintains and posts calendar of events for the three offices
Schedules meetings for various projects of the three offices
Works closely with marketing and web staff for promotion of programs
Provides support at various events sponsored by these offices.
Maintains confidentially at all times.
Supervises work study students as needed
Compiles survey information from attendees at various programs
Proof reads materials
Performs other duties that are assigned

Qualifications	Education: Associates degree or equivalent training Experience: Office experience Preferred experience: Office experience in a higher education environment

Knowledge \| Skills \| Abilities	Proficiency in Microsoft Office Suite, Excel, Publisher Experience setting up and reconciling spreadsheets Knowledge of Gmail and Google products such as Google docs, forms. Experience working in a busy environment Ability to work collaboratively Strong oral, written, communication and time management skills

Special Work Schedule Requirements	Full time, hourly position that works 35 hours per week. Work hours are typically Monday to Friday 8:30 a.m.-4:30 p.m. Flexible time when engaged in division programs.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information for three professional references as one document electronically to hr@albertus.edu. Please reference search # in subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.