Advancement and Engagement Associate

Search Number	# ADV 107
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	Reporting to the Director of Alumni and Parent Engagement, the Advancement and Engagement Associate will play an integral role as a part of the Albertus Magnus College Office of Advancement team. He/she will support fundraising and engagement efforts, cultivating a more connected and engaged community to support the Dominican mission to provide an opportunity for learning which responds to the academic needs and ethical challenges of the College’s students and society.

Overview

Reporting to the Director of Alumni and Parent Engagement, the Advancement and Engagement Associate will play an integral role as a part of the Albertus Magnus College Office of Advancement team. He/she will support fundraising and engagement efforts, cultivating a more connected and engaged community to support the Dominican mission to provide an opportunity for learning which responds to the academic needs and ethical challenges of the College’s students and society.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Office Management Serve as the primary point of contact for visitors. Answer the main telephone line; resolve questions that arise from the callers. Manage Advancement shared email inboxes and reply to all incoming inquiries. Open and distribute mail. Manage outgoing mail for the team to include postage and any required pickup services. Maintain supplies and ordering of equipment for the team. Maintain physical files for Advancement Office. Communications and Events Administer alumni and parent communications strategy in partnership with the Director of Alumni and Parent Engagement. Under the direction of the Director, administers alumni and parent communications (email, mail, social media, web, etc.). Produce alumni congratulations letters, class mailings, etc. Provide administrative support for advancement events including managing RSVPs, producing nametags, event materials, purchasing collateral, and managing registration. Provide day-of event support for Advancement programs. Administrative Support Provide administrative support to the AVP and fundraisers as required. In partnership with the Director of Alumni and Parent Engagement, serve as administrative support to the Alumni Association and its Advisory Board and its committees. This includes administrative aspects such as scheduling and sending reminders regarding conference calls, circulating agendas, and editing minutes. Records Management Maintain records in Raiser’s Edge database including addresses, school affiliations, employment information, and communication preferences. Pull mailing lists and queries from Raiser’s Edge database for engagement activities. The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Essential Functions

Office Management

Serve as the primary point of contact for visitors. Answer the main telephone line;
resolve questions that arise from the callers.
Manage Advancement shared email inboxes and reply to all incoming inquiries.
Open and distribute mail. Manage outgoing mail for the team to include postage and any
required pickup services.
Maintain supplies and ordering of equipment for the team.
Maintain physical files for Advancement Office.

Communications and Events

Administer alumni and parent communications strategy in partnership with the Director
of Alumni and Parent Engagement.
Under the direction of the Director, administers alumni and parent communications
(email, mail, social media, web, etc.).
Produce alumni congratulations letters, class mailings, etc.
Provide administrative support for advancement events including managing RSVPs,
producing nametags, event materials, purchasing collateral, and managing registration.
Provide day-of event support for Advancement programs.

Administrative Support

Provide administrative support to the AVP and fundraisers as required.
In partnership with the Director of Alumni and Parent Engagement, serve as administrative support to the Alumni Association and its Advisory Board and its committees. This includes administrative aspects such as scheduling and sending reminders regarding conference calls, circulating agendas, and editing minutes.

Records Management

Maintain records in Raiser’s Edge database including addresses, school affiliations, employment information, and communication preferences.
Pull mailing lists and queries from Raiser’s Edge database for engagement activities.

The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

Qualifications	2-3 years of experience in alumni relations, special events, education/higher education or other related field.

Education	Associate’s degree required, bachelor’s degree preferred.

Knowledge \| Skills \| Abilities	Strong written, oral and interpersonal communication skills with the ability to interact and collaborate with varied constituencies in a professional manner. Creative and tactful with strong organizational and planning skills; event experience preferred. Knowledge of Raiser’s Edge a plus. Strong knowledge of MS Office and ability to learn new software quickly. Working knowledge of the various social media and technology platforms used in an office setting. Demonstrated knowledge and understanding of the College’s Mission, history and traditions. Ability to work independently and on a team. A positive “can do” attitude and ability to keep a positive attitude while working under pressure.

Knowledge | Skills | Abilities

Strong written, oral and interpersonal communication skills with the ability to interact and collaborate with varied constituencies in a professional manner.
Creative and tactful with strong organizational and planning skills; event experience preferred.
Knowledge of Raiser’s Edge a plus.
Strong knowledge of MS Office and ability to learn new software quickly.
Working knowledge of the various social media and technology platforms used in an office setting.
Demonstrated knowledge and understanding of the College’s Mission, history and traditions.
Ability to work independently and on a team.
A positive “can do” attitude and ability to keep a positive attitude while working under pressure.

Special Work Schedule Requirements	Full-time work hours are Monday to Friday 8:30 a.m. to 4:30 p.m.; occasional support on evenings and weekends.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information for three professional references as one document electronically to hr@albertus.edu. Please reference search # in subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.