Administrative Assistant to the Interim Vice President for Enrollment Management and Marketing

Search Number	# MKTG 101
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	The Administrative Assistant to the Interim Vice President for Enrollment Management and Marketing provides executive support and oversees and manages all office procedures and other tasks with a high degree of confidentiality as assigned by the Interim Vice President for Enrollment Management and Marketing.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Schedule appointments /meetings and maintain calendar Answer and place telephone calls Open and sort incoming mail Prepare, format & edit letters/memos and other communications independently and as directed by Interim Vice President for Enrollment Management and Marketing Registers and makes travel arrangements for Interim Vice President for Enrollment Management and Marketing for meetings, conferences, and seminars Maintain time sheets/PTO forms for employees who report to the Interim Vice President for Enrollment Management and Marketing Provide ongoing oversight for departmental budget; prepare requisitions and work orders; order office supplies as needed Collect and Maintain office records Greet Office visitors Other duties as required

Essential Functions

Schedule appointments /meetings and maintain calendar
Answer and place telephone calls
Open and sort incoming mail
Prepare, format & edit letters/memos and other communications independently and as directed by Interim Vice President for Enrollment Management and Marketing
Registers and makes travel arrangements for Interim Vice President for Enrollment Management and Marketing for meetings, conferences, and seminars
Maintain time sheets/PTO forms for employees who report to the Interim Vice President for Enrollment Management and Marketing
Provide ongoing oversight for departmental budget; prepare requisitions and work orders; order office supplies as needed
Collect and Maintain office records
Greet Office visitors
Other duties as required

Qualifications	Strong written and verbal communication skills as well as strong interpersonal communication skills Solid computer skills; willingness to learn and adapt to new software/technology Detail oriented and organized; able to prioritize and complete tasks Adaptable to change; able to work independently and with a team Highly professional, have good judgement and be willing to take initiative Ability to multitask and work gracefully under pressure

Qualifications

Strong written and verbal communication skills as well as strong interpersonal communication skills
Solid computer skills; willingness to learn and adapt to new software/technology
Detail oriented and organized; able to prioritize and complete tasks
Adaptable to change; able to work independently and with a team
Highly professional, have good judgement and be willing to take initiative
Ability to multitask and work gracefully under pressure

Education	Some college or professional preparation required; bachelor degree preferred.

Knowledge \| Skills \| Abilities	Excellent communication, organization and time management skills Computer skills and proficiency in Microsoft Office Suite; Google suite; project management software (Asana) Maintains professionalism and confidentially at all times. Works independently/under pressure and be able to multitask

Special Work Schedule Requirements	Full-time, work hours are Monday to Friday 8:30AM to 4:30PM; occasional support on evenings and weekends.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information from three professional references as one document electronically to hr@albertus.edu . Please reference the Search Number in the subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.