Accounts Payable Specialist

Search Number	# BUS112
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	Responsible for the processing and payment of all vendor payments for the College, including financial aid refunds and employee reimbursements.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Receive and process requisitions/invoices for payment. Ensure compliance with College policy and budget. Process all financial aid refunds in compliance with federal laws. Input vouchers into accounts payable module. Process checks. Initiate ACH and wire transfer payments Collect all W-9 from vendors where applicable. Produce reports and reconcile information to the College’s general ledger. Provide daily information for the College’s overall cash management system. Balance the monthly American Express bill. Record in Point n’ Pay all advancement donations, site rentals, falcon store cash sales and any miscellaneous money that comes in. Make all deposits that come to the business office. This includes cash payments, advancement donations, site rentals, student payments and Falcon store cash sales.

Essential Functions

Receive and process requisitions/invoices for payment.
Ensure compliance with College policy and budget.
Process all financial aid refunds in compliance with federal laws.
Input vouchers into accounts payable module.
Process checks.
Initiate ACH and wire transfer payments
Collect all W-9 from vendors where applicable.
Produce reports and reconcile information to the College’s general ledger.
Provide daily information for the College’s overall cash management system.
Balance the monthly American Express bill.
Record in Point n’ Pay all advancement donations, site rentals, falcon store cash sales and any miscellaneous money that comes in.
Make all deposits that come to the business office. This includes cash payments, advancement donations, site rentals, student payments and Falcon store cash sales.

Qualifications	Excellent oral and written communication skills. Ability to learn and apply office routines and academic policies and procedures. Strong interpersonal skills; team player with positive attitude. Ability to multi-task, work under stress, and understand complexities of federal and state regulations as they relate to financial aid disbursements. Integrity, punctuality, dependability, reliability, flexibility.

Qualifications

Excellent oral and written communication skills.
Ability to learn and apply office routines and academic policies and procedures.
Strong interpersonal skills; team player with positive attitude.
Ability to multi-task, work under stress, and understand complexities of federal and state regulations as they relate to financial aid disbursements.
Integrity, punctuality, dependability, reliability, flexibility.

Education	High school diploma, or equivalent.

Knowledge \| Skills \| Abilities	Accounts payable experience. Customer service and accounts receivable experience preferred. College/University experience is desirable Must be proficient in data entry, Excel and Word. Proficiency with Colleague is a plus.

Special Work Schedule Requirements	Occasional overtime may be required.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information for three professional references as one document electronically to hr@albertus.edu. Please reference search # in subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.