Academic Compliance Administrator

Search Number	# 104
Currently, Albertus Magnus College requires its employees and students to be fully vaccinated against COVID-19

Category	Staff

Type	Full-Time

Campus	New Haven

Overview	The Academic Compliance Administrator will ensure compliance with regulations of governing bodies including federal, state, and external agencies. The Academic Compliance Administrator will monitor compliance, administer compliance-related procedures and initiatives, and report results. This individual assists the Registrar with project management and assessment of efficiency and effectiveness.

About Albertus Magnus College	Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

About Albertus Magnus College

Albertus Magnus College thrives as a diverse and dynamic institution serving 1,500 students in three distinct degree programs: traditional undergraduate, accelerated adult undergraduate and master’s degrees. Through its liberal arts and professional educational offerings and its long- standing excellence in student-centered, values-based education, Albertus Magnus College is a shining example of modern day education. The Albertus campus provides a distinctive environment for students, faculty and staff. The College’s 50-acre, park-like campus, within walking distance to downtown New Haven, is located in one of the city’s most distinguished residential neighborhoods, Prospect Hill, which features both early 20th century mansions and modern architectural gems. Numerous academic, student services, and athletic facilities grace the campus, which serve as an attraction to prospective students. The Mission Statement of Albertus Magnus College is to provide men and women with an education that promotes the search for truth in all its dimensions and is practical in its application.

Essential Functions	Academic Compliance Monitor accuracy and timeliness of enrollment reports. Collaborate with Colleague, National Student Clearinghouse (NSC), and the National Student Loan Database System (NSLDS) to resolve issues and minimize risk to the college. Provide education and training on FERPA for staff/faculty. Respond to potential FERPA violations, in accordance with legal requirements. Manage the withdrawal process, including oversight of daily enrollment adjustment reports. Conduct proactive research of laws and regulations. Interpret regulations, rules and policies to ensure the college is in compliance with federal and state approving agencies. Coordinate and provide technical review of data and reports associated with federal and state approvals. Records/Service Ensure the accuracy of student records and grading each semester by coordinating audit reports and other quality assurance checks of student records which includes examining credit hours, fees, and other critical information, requesting various reports, editing for errors, making necessary corrections, and reporting results to the Registrar. Ensure the security and protection of a variety of records from damage and unauthorized use by establishing and enforcing security procedures for all paper and electronic records. Assess academic standing records, Dean’s List, and other academic honors or standards. Maintain and update student academic records. Other Maintain electronic forms, Registrar intranet and Registrar presence on the internal and external college webpages. Perform other duties in support of departmental and college objectives through special projects and individual assignments.

Essential Functions

Academic Compliance

Monitor accuracy and timeliness of enrollment reports. Collaborate with Colleague, National Student Clearinghouse (NSC), and the National Student Loan Database System (NSLDS) to resolve issues and minimize risk to the college.
Provide education and training on FERPA for staff/faculty. Respond to potential FERPA violations, in accordance with legal requirements.
Manage the withdrawal process, including oversight of daily enrollment adjustment reports.
Conduct proactive research of laws and regulations. Interpret regulations, rules and policies to ensure the college is in compliance with federal and state approving agencies.
Coordinate and provide technical review of data and reports associated with federal and state approvals.

Records/Service

Ensure the accuracy of student records and grading each semester by coordinating audit reports and other quality assurance checks of student records which includes examining credit hours, fees, and other critical information, requesting various reports, editing for errors, making necessary corrections, and reporting results to the Registrar.
Ensure the security and protection of a variety of records from damage and unauthorized use by establishing and enforcing security procedures for all paper and electronic records.
Assess academic standing records, Dean’s List, and other academic honors or standards. Maintain and update student academic records.

Other

Maintain electronic forms, Registrar intranet and Registrar presence on the internal and external college webpages.
Perform other duties in support of departmental and college objectives through special projects and individual assignments.

Qualifications	Master’s degree and three or more years of experience directly related to federal and/or state regulations required. Demonstrated experience with research integrity and compliance programs. Familiarity with accreditation. Must have strong oral, written, and interpersonal skills and be able to motivate others and resolve complex problems with diplomacy, tact, and sophisticated negotiation skills. Must be able to communicate effectively and with authority to a diverse faculty, staff, and student body regarding relevant policies. Accuracy and attention to detail is crucial.

Qualifications

Master’s degree and three or more years of experience directly related to federal and/or state regulations required. Demonstrated experience with research integrity and compliance programs. Familiarity with accreditation. Must have strong oral, written, and interpersonal skills and be able to motivate others and resolve complex problems with diplomacy, tact, and sophisticated negotiation skills. Must be able to communicate effectively and with authority to a diverse faculty, staff, and student body regarding relevant policies. Accuracy and attention to detail is crucial.

Education	Master’s degree required

Special Work Schedule Requirements	Occasionally, evening and some weekend hours may be required. The successful candidate must be flexible with their hours to meet the needs of the office.

To Apply	Qualified applicants should submit a cover letter, current resume, and contact information from three professional references as one document electronically to hr@albertus.edu . Please reference the Search Number in the subject line.

Albertus Magnus College has a strong commitment to the principles and practices of diversity throughout the College community. Albertus Magnus College is an equal opportunity employer and invites all qualified applicants to consider this opportunity and to apply.

Albertus Magnus College is an Equal Opportunity Employer

It is the policy of Albertus Magnus College to comply with applicable federal and state laws regarding equal employment opportunity for all qualified persons so as to prohibit unlawful discrimination and harassment against any employee, intern or applicant for employment because of race, color, religion, sex, pregnancy, age, national origin or ancestry, physical or mental disability, genetic information, veteran status, transgender status, gender identity or expression, sexual orientation, or any other consideration protected by federal, state or local law. Albertus Magnus College promotes the full realization of equal employment opportunity throughout the College. The College forbids all forms of illegal discrimination, harassment or retaliation.