Academic Policies and Procedures (Graduate)

Definition of the Credit Hour

Albertus Magnus College adheres to the definition of a credit hour as defined by Federal Regulation 34CFR600.2 as passed by the U.S. Department of Education, Office of Postsecondary Education. The College’s definition of a credit hour is as follows:

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that reasonably approximates not less than—

  • (1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or the equivalent amount of work over a different amount of time; or
  • (2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the College including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Registration

Graduate students may register for courses online or in person, with approval of their department chair or faculty advisor. Students who do not have financial arrangements in place will be considered pre-registered until they have paid their tuition and fees, provided a direct bill contract with their employer, or had their financial aid certified. Students must have their financial arrangements in place no later than two weeks prior to the start of the module or semester, or their pre-registration will be voided.

For continuing students, a late fee of $20 will be charged on all registrations that are received one week or less prior to the beginning of the module or semester. The late fee will not apply to the first-time registrations of new students.

Transfer Credits

Albertus Magnus College will accept a limited number of graduate credits in transfer from regionally accredited colleges and universities. Students must request transfer credits prior to starting their Albertus graduate degree, and they must submit official transcripts to the registrar documenting that the transfer credits were completed with a minimum grade of 3.0 within five years prior to entrance into the Albertus graduate degree.

Non-Matriculation Policy

Non-matriculated students may take a maximum of 12 credits before formally applying to the College. For those non-matriculated students who may have an interest in applying to the College, s/he must complete the formal application process. Credits from the courses taken as a non-matriculated student will apply to the student's course credits. An application to become a matriculated student does not guarantee admission.

Non-matriculated students will pay the prevailing tuition rate. Non-matriculated students are not eligible for financial aid. All Albertus Magnus College courses have limited enrollment; priority and permission are given to matriculated students. The College determines which courses are open to non-matriculated students as well the number of students allowed in each course.

For guidance purposes, the high school record and complete college transcripts may be requested.

For information on how to register for courses as a non-matriculated student, please contact the Office of the Registrar.

Course Loads

Students in master’s degrees offered through the Accelerated Degree Program ordinarily may enroll for no more than 6 credits per module. Students in the New Dimensions Program ordinarily may enroll for no more than one 3-credit course at a time. Students in the Master of Arts in Art Therapy Program may register for no more than 13 credits per semester, subject to advisor approval. Students in the Master of Fine Arts in Writing may register for no more than 9 credits per semester, subject to advisor approval.

Late Fee

A late fee of $20 will be charged on all registrations that are received one week or less than one week prior to the beginning of each mod. The late fee will not apply to the first registration of a new student.

Add/Drop a Course

By paying the $10 fee and filling out the “Add/Drop” form, students may choose to add or drop a course after they have registered. Students wishing to add a course may do so before the second class meeting with approval of their advisor, providing that the tuition is paid in full.

Students wishing to drop a course may do so before the third class meeting and not have the course appear on their transcript. Students who drop a course are eligible to receive a tuition refund, provided that the course is officially dropped during the timeframe specified by the tuition refund policy above.

Attendance Policy

Albertus Magnus College has attendance policies that support the academic success of its students and the integrity of its programs. All graduate degrees require class attendance. Particular policies apply to those degrees offered through the Accelerated Degree Program and are further specified by faculty on the syllabus for each course.

Accelerated Degree Program

  • Courses in the Accelerated Degree Program are treated as having two sessions per week. Class attendance is taken twice per week, regardless of whether the course is taught on ground, in a blended format, or online.
  • Students who are absent for four consecutive sessions of a course and have not officially withdrawn are administratively withdrawn from that course. Students who are administratively withdrawn pay a $250 Administrative Withdrawal Fee when they next register for courses.
  • When students have two consecutive absences, an auto-generated warning email will be sent to them. At three absences, students will receive one final email from student services letting them know that if they miss one more class, they will be administratively withdrawn. After four consecutive absenses, students will be administratively withdrawn and have no recourse to return to class.
  • Students may withdraw from courses during the first six weeks of a session. They may not withdraw thereafter.
  • Instructors monitor attendance and may reduce a grade or issue a failing grade in a course based upon a student’s attendance and participation in the course.

Administrative Withdrawal Policy

Accelerated Degree Program students who never attend class or who miss four consecutive class sessions will be administratively withdrawn from the course and charged a $250 Administrative Withdrawal Fee. Students are allowed to have one administrative withdrawal during their studies at Albertus Magnus College. Students who are administratively withdrawn a second time may not be allowed to take additional courses at Albertus Magnus College.

Withdrawal from a Course

Students in the Accelerated Degree Program may withdraw from a course during the withdrawal period. During an eight- week course, the withdrawal period begins the second week of the module and ends on the Friday of the sixth week. During a semesterlong course, the withdrawal period begins during the third week of the class and ends two weeks prior to the last day of class.

Students who wish to withdraw must fill out a “Withdrawal Form” and pay the $10 fee in the Division of Professional and Graduate Studies. A “WP” will appear on the student’s transcript, but it will not be considered in calculating the cumulative grade point average. No credit or reimbursement is given for a “WP.”

Grading System

Coursework in the graduate programs at Albertus Magnus College will be evaluated as follows: A (4.0), A– (3.7), B+ (3.3), B (3.0), B– (2.7), C+ (2.3), C (2.0), C–(1.7), F (0)

Students receiving a final grade below a C (2.0) in any course will be required to repeat that course.

Good Standing

Students are in good standing who maintain at least a 3.0 cumulative grade point average and receive no more than two course grades of 2.0 or lower. Students whose cumulative grade point average falls below 3.0 or who earn three or more course grades of 2.0 or below will be dismissed from the program.

The continued candidacy of a student who is not in good standing will come under review by the department chair of program director. Students must be in good standing to register for the final capstone course.

Incompletes

Students who have failed to fulfill course requirements because of serious illness or other extraordinary cause may petition the instructor to grant an Incomplete for the course. The “Request for Incomplete Grade” form must be approved by the instructor and submitted to the Office of the Registrar by the last Friday before the final week of class. Students must be doing passing work in the course at the time they request an incomplete.

Students must clear an Incomplete by the end of the first month of the following module or semester of enrollment, depending on the specific program schedule; otherwise, the Incomplete becomes an F and is indicated on the transcript as (I)F. If the student clears the Incomplete satisfactorily, the transcript records the Incomplete (I) followed by the grade received. In either case, the Incomplete becomes a permanent part of the student’s record.

Academic Review Policy

Students who have been academically dismissed have the right to appeal the dismissal in writing to the department chair or program director. If the appeal is granted, then the student is placed on academic review for one term. At the conclusion of the term, the student must have achieved a minimum cumulative grade point average of 3.0 average to remain in the program.

Grade Reports

Final course grades are posted on the MyAlbertus portal at the end of each module or semester.

Grade Appeals

Students have the right to appeal a final grade if they believe that the grade calculation is inaccurate or that there is an inconsistency between the grade calculation and the grading criteria as defined by the instructor’s syllabus. Students have the burden of proof to demonstrate that the grade is inaccurate within the context of the course.

Grade appeals must be filed within six (6) weeks of the last day of the class for which the grade was received. The grade appeal process is as follows:

  1. The student submits a written appeal to the instructor clearly stating the reasons for believing that the grade was assigned in error.
  2. The instructor either changes the grade or replies in writing, explaining why the existing grade is appropriate.
  3. If the student is not satisfied with the instructor’s response, then he or she may submit a copy of the written appeal and the instructor’s response to the appropriate department chair or program director. If the instructor is the chair or program director, then the Dean of Professional and Graduate Studies or the Vice President for Academic Affairs serves in place of the chair. The department chair or program director receives all written materials relevant to the case and may request additional information. The department chair or program director then makes a written recommendation
  4. Either party may appeal the decision of the department chair or program director to the Dean of Professional and Graduate Studies or the Vice President for Academic Affairs, who will make a final recommendation in writing to the course instructor.
  5. The course instructor has the final say as to whether the grade will be changed.

Academic Integrity in Graduate Programs

In accordance with the Tradition of Honor, students are expected to understand and conform to College expectations for honesty and integrity in academic work and to understand what constitutes plagiarism.

Faculty allegations of academic dishonesty by a student will proceed as follows:

  1. The parties involved will first attempt to reach a solution on their own, and the resolution will be recorded in an Intellectual Honesty Form filed with the Vice President for Academic Affairs.
  2. If the parties cannot reach a solution, then the faculty member will file a written Intellectual Honesty Form with the Vice President for Academic Affairs. This form will specify the complaint, provide the basis for a proposed sanction, and be reviewed by the department chair or program director.
  3. The Vice President for Academic Affairs will review all relevant information, confer with the faculty member and department chair or program director, and make a final recommendation to the faculty member within ten business days of the formal receipt of the written complaint.
  4. The student will be informed of the result of the process within five business days after the Vice President for Academic Affairs has made the final recommendation.
  5. Sanctions for academic dishonesty are ordinarily as follows:
    • First offense: determined according to the process described above.
    • Second offense: dismissal from the graduate program and the College.

Leave of Absence

Students may apply for a leave of absence by contacting their department chair the Director of Student Services at least ten days prior to the start date of the leave. In addition, students who receive financial aid should confer with the Financial Aid Office to learn whether their leave of absence will lead to a change in their financial aid or result in an outstanding balance on their account.

Students who return to a graduate program after five years or more must follow the curriculum of the current catalogue. Students who return in fewer than five years may choose to follow either the curriculum that was in place when they first entered the degree or the current curriculum. Students should consult with their department chair or program director in selecting the curricular requirements that best meet their needs.

Withdrawal from a Program

Students who withdraw from a program must provide written notification to the department chair or program director. Students failing to enroll for four consecutive modules or two consecutive semesters will be administratively withdrawn from the program.

Readmission to the College

Students who withdraw from the College of their own volition may apply for readmission through the specific graduate program.

Degree Completion

In order to qualify for graduation, students must complete all master’s degree requirements within seven years from the time that they began the graduate degree. For specific graduation requirements, please refer to the relevant degree below.

Commencement

Three months prior to the anticipated date of Commencement, candidates for degrees must make a formal application for graduation. Applications for Candidacy forms are available online and in the Professional and Graduate Studies office. The application must be accompanied by the Degree Completion fee.

Although the Commencement ceremony is held annually in May, degrees are also conferred in August and December. In order to graduate, students must have met all financial obligations to the College.

Transcripts

The student’s official transcript is prepared by the Registrar. The transcript provides documentation of the student’s courses, grades, credits, and dates of instruction for each course. In accordance with the Privacy Act of 1974, transcript requests must be submitted in writing and signed by the student or submitted electronically at www.albertus.edu/student-resources/registrar. Transcript fees are due at the time of the transcript request.

Student Records

Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.
  2. Students should submit to the Registrar, Dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  3. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.
  4. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they would like changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  5. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  6. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); the National Student Loan Clearinghouse; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

    Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll. (FERPA requires an institution to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.)

  7. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Albertus Magnus College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
  8. Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5920

Directory Information Notice

The Office of the Registrar of Albertus Magnus College maintains academic records for all students. Access to these records is governed by the terms of the Family Educational Rights and Privacy Act of 1974. Copies of the College’s policy are available from the Office of the Registrar on request.

In accordance with the Act, students have a right to withhold directory information by submitting a written request to the Office of the Registrar no later than the close of the second week of classes in September. Such notification must be made annually.

Albertus Magnus College designates the following items as Directory Information: student name, address, telephone number, e-mail address, date and place of birth, major field of study, dates of attendance, full- or part-time status, expected date of degree completion and graduation and awards received, class rosters, the most recent previous educational agency or institution attended by the student, participation in officially recognized activities and sports, and the weight and height of members of athletic teams.

Student Right-To-Know

In accordance with the Higher Education Act of 1965, students have the right to know the graduation or completion rate. This can be found on the Web at www.albertus.edu under the Policy and Reports section. Any questions may be addressed to the Registrar in Aquinas Hall.

Academic Policies and Procedures (New Dimensions)

Class Attendance

Because class participation is an integral part of the New Dimensions educational experience, class attendance is mandatory. Attendance in on-campus and online class sessions is recorded and maintained for administrative, grading, and financial aid purposes.

In addition to attending classes, students are expected to arrive on time. Students who are late to class miss vital instructional content and disrupt the learning of others. Habitual tardiness will negatively impact students’ grades.

The faculty supplemental syllabus for each course explains how absenteeism and tardiness will affect students’ grades in the course. Ordinarily, students who anticipate needing to miss two or more class sessions should arrange for a temporary leave of absence as detailed below. Students who miss two or more class sessions without contacting their academic advisor may be administratively withdrawn from the program.

Leave of Absence

To apply for a leave of absence, students should contact their academic advisor or the Director of Student Services at least 10 days prior to the start date of the leave. In addition, students who receive financial aid should confer with the Financial Aid Office to learn whether their leave of absence will lead to a change in their financial aid or result in an outstanding balance on their account.

Administrative Withdrawal

Students may be administratively withdrawn from New Dimensions for failure to meet financial obligations, for missing more than two classes in a given course or for violation of the Student Code of Conduct. Reentry into the program will be reviewed on a caseby-case basis.

Emergency Alert System

The Albertus Emergency Alert System is a free mass notification system that enables Albertus students, faculty and staff to receive alerts and updates through a combination of e-mail, text messaging and phone calls in an emergency situation. The Emergency Alert System may be used to provide instructions in the event of a disaster, health or safety risk, or class cancellations due to inclement weather.

The College strongly encourages all students, faculty and staff to sign up for the Emergency Alert System.

Class Postponements

The Albertus Emergency Alert System notifies participating students of College delays or closings due to inclement weather or other extraordinary circumstances. When the College is closed, New Dimensions classes are postponed, but not cancelled. Please note that the College may reopen during the evening after having been closed earlier in the day. Evening class postponements are ordinarily posted by 4:00 p.m. and Saturday class postponements are ordinarily posted by 6:30 a.m.

Postponed classes are rescheduled as follows:

  • The first session of missed class automatically rolls to the Friday night in that same week.
  • The second session of missed class in the same week automatically rolls to the Friday night of the following week
  • Extreme conditions requiring repeated rescheduling of classes in the same week may result in adjustment to the cohort schedules

Delivery of Books and Materials

New Dimensions delivers textbooks and course materials for students two weeks prior to the beginning of each course. Students should pick up their books and course materials at either the College bookstore (for New Haven students) or the East Hartford Learning Center.

End-of-Course Surveys

The New Dimensions Program conducts an ongoing evaluation process that seeks to improve all aspects of students’ educational experience. As a part of this evaluation process, students are asked to complete a Student End-of-Course Survey, which gathers information about the curriculum, the faculty, and student services. Survey responses are anonymous. Instructors similarly complete an Instructor’s Course Survey.

Re-entry

Students who have been out of class for less than one year may be readmitted upon submission of a written request for re-entry to the Director of Student Services and the attainment of financial approval. Re-entry students must immediately resume their New Dimensions courses.

Students who have been out of class for one year or longer must submit an application form to the Division of Professional and Graduate Studies together with official transcripts of any courses taken since leaving the College.

Re-entry students are subject to College graduation requirements, departmental degree requirements, and tuition rates that are in effect at the time of re-entry

Full-Time Status

New Dimensions students are considered full-time so long as they maintain continuous enrollment. Full-time undergraduate students must complete 24 credits in a 12-month period. New Dimensions is designed as an intensive accelerated degree program in which full-time students enroll in one course at a time. Taking more than one course is not recommended and requires approval by the Director of Student Services.

Changes in Contact Information

Students who change their names or contact information are responsible for submitting a Change of Address or Name form, which is available online at: www.albertus.edu/ student-resources/registrar/.

Grading System

Students may access their grades at the end of each course through the myAlbertus portal, providing that they have met all financial and college responsibilities. Grade reports indicate the course taken, credits earned, and grades assigned. In keeping with the Privacy Act of 1974, the College does not issue grades by telephone, e-mail, or facsimile.

Letter grades are based on suggested numerical equivalents as follows:

Grade per Credit Honor Points Percentage
A 4.0 94-100
A- 3.7 90-93
B+ 3.3 87-89
B 3.0 84-86
B- 2.7 80-83
C+ 2.3 77-79
C 2.0 74-76
C- 1.7 70-73
D+ 1.3 67-69
D 1.0 60-66
F (Failure) 0.0
I (Incomplete) 0.0
P (Pass) 0.0
P (Pass) 0.0

Grade Point Average

As demonstrated in the example below, G.P.A is obtained by dividing the total number of honor points earned by the total number of credits attempted less any Pass or Pass/Option credits.

Credits Grade Honor Points
3 A 12.0
3 C- 5.1
3 B+ 9.9
3 B 9.0
____ ____
12 36.0 36/12=3.0 (G.P.A.)

(G.P.A.) Undergraduate Letter Grade Equivalencies

A = Clearly stands out as excellent performance. Has unusually sharp insight into material and initiates thoughtful questions. Sees many sides of an issue. Articulates well and writes logically and clearly. Learns from this and other disciplines. Anticipates next steps in progression of ideas.

B = Grasps subject matter at a level considered to be good to very good. Is an active listener and participant in class discussion. Speaks and writes well. Accomplishes more than the minimum requirements. Work in and out of class is of high quality

C = Demonstrates a satisfactory comprehension of the subject matter. Accomplishes only the minimum requirements, and displays little or no initiative. Communicates orally and in writing at an acceptable level for a college student. Has a general acceptable understanding of all basic concepts.

D = Produces a quality and quantity of work in and out of class that are below average and barely acceptable

F = Produces a quality and quantity of work in and out of class that are unacceptable.

Cumulative Grade Point Average

The cumulative grade point average is based on credits earned at Albertus Magnus College and transferred from another accredited college.

Incompletes

A student who has failed to fulfill all requirements of a course because of a serious illness or other justifiable cause may petition the instructor to grant a grade of Incomplete for the course. Unless there are extenuating circumstances, this request must be made to the instructor by the last class of the course. A student must be doing passing work in the course at the time an Incomplete is requested.

Coursework must be completed within five weeks for undergraduates and six weeks for graduate students from the final meeting date of the course or within the timeframe the instructor requires. If work is not completed on time, the Incomplete will convert to a Failure unless special arrangements have been made in advance with the instructor and/or the Director of Student Services. It should be noted that the Incomplete and the resulting grade will become a permanent notation on the student’s record and will be reflected on the student’s transcript.

When a New Dimensions student receives a second grade of Incomplete, the student is prohibited from taking additional courses without having satisfactorily removed at least one Incomplete.

Failure

Students who fail a required course must repeat and pass the course before they are allowed to graduate or to continue into the next degree program. If a student repeats and passes the course, then the second passing grade replaces the failure when the average is computed. The original failing grade will remain on the record. In a sequenced twopart course, students must pass the first course before taking the second course.

Academic Probation

A student is placed on academic probation when the cumulative grade point average falls below 2.0 for an undergraduate or 3.0 for a graduate student. If the student does not raise the grade point average to 2.0 or better for undergraduate students or 3.0 for graduate students over the next two consecutive courses (or 6 credits), the student will be required to retake courses to raise their G.P.A.

Academic Suspension

Students with two concurrent grades of Incomplete are suspended from continuing in the New Dimensions Program until they have completed the courses with passing grades. Students with two concurrent failing grades are suspended from taking additional courses until they have repeated and passed each course.

Grade Appeals

Students have the right to appeal a final grade if they believe that the grade calculation is inaccurate or that there is an inconsistency between the grade calculation and the grading criteria as defined by the instructor’s syllabus. Students have the burden of proof to demonstrate that the grade is inaccurate within the context of the course.

Grade appeals must be filed within six (6) weeks of the last day of the class for which the grade was received. The grade appeal process is as follows:

  1. The student submits a written appeal to the instructor clearly stating the reasons for believing that the grade was assigned in error.
  2. The instructor changes the grade or replies in writing, explaining why the existing grade is appropriate.
  3. If the student is not satisfied with the instructor’s response, then he or she may submit the written appeal and the instructor’s response to the appropriate department chair or program director. If the instructor is the chair or program director, then the Dean for the Division of Professional and Graduate Studies or the Vice President for Academic Affairs serves in place of the chair. The department chair or program director receives all written materials relevant to the case and may request additional information. The department chair or program director then makes a written recommendation
  4. Either party may appeal the decision of the department chair or program director to the Dean for the Division for the Division of Professional and Graduate Studies or the Vice President for Academic Affairs, who will make a final recommendation in writing to the course instructor.
  5. The course instructor has the final say as to whether the grade will be changed.

Transfer Credits

Master’s degree students ordinarily may transfer a maximum of 6 credits from a graduate degree program in a regionally-accredited institution with a minimum grade of 3.0 or better and must satisfy program degree requirements. Please refer to specific master’s degree programs for relevant transfer requirements. All requests to transfer credits must be completed prior to starting the program.

Transcripts

The student’s official transcript is prepared by the Registrar. The transcript documents the student’s courses, grades, credits, and dates of instruction for each course. In accordance with the Privacy Act of 1974, transcript requests must be submitted in writing and signed by the student or submitted electronically at www.albertus.edu/studentresources/registrar/. Transcript fees are due at the time of the transcript request.

Recognition for Academic Achievement

Honor Societies

Kappa Gamma Pi Honor Society

Kappa Gamma Pi is the national Catholic college graduate honor society founded in 1926. Members are graduates who have demonstrated academic excellence and service leadership during their college years. As candidates, they pledge to continue to provide examples of scholarship, leadership, and service in their personal and professional lives.

Graduation with Honors

Outstanding academic performance is recognized through graduation with Honors. To be eligible for Honors at graduation, students must have earned at least half of their credits at Albertus Magnus College, have completed all degree requirements, have satisfied the criteria below:

Master’s Degree

Master’s degree candidates may graduate with Honors who have earned:

  • Cumulative grade point average of 3.90 and
  • Grade of 4.0 in all components of the final project or 4.0 in the final Capstone course.

Commencement

Three months prior to the anticipated date of Commencement, candidates for degrees must make a formal application for graduation. Applications for Candidacy forms are available online and in the Professional and Graduate Studies office. The application must be accompanied by the Degree Completion fee.

Two months prior to the anticipated date of commencement, candidates for degrees must ascertain that credits earned outside of Albertus Magnus College are accurately recorded. Credits received for proficiency demonstrated in the CLEP or DANTES Examinations must also be recorded, if applicable.

Bachelor’s degree candidates who are within 6 credits of graduating may participate in the Commencement ceremony provided that they have a cumulative grade point average of at least 2.0 and have met all their financial obligations. When they have completed outstanding degree requirements, students should inform the Registrar’s Office in writing in order to receive their diploma.

Although the Commencement ceremony is held annually in May, degrees are also conferred in August and December. Students may confer with their academic advisor to learn when their degree will be conferred. In order to graduate, students must have met all financial obligations to the College.

Student Records

Notification of Rights under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access.
  2. Students should submit to the Registrar, Dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  3. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.
  4. Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they would like changed, and specify why it is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  5. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  6. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); the National Student Loan Clearinghouse; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

    Upon request, the College discloses education records without consent to officials of another school in which a student seeks or intends to enroll. (FERPA requires an institution to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.)

  7. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Albertus Magnus College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
  8. Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-5920

Directory Information Notice

The Office of the Registrar of Albertus Magnus College maintains academic records for all students. Access to these records is governed by the terms of the Family Educational Rights and Privacy Act of 1974. Copies of the College’s policy are available from the Office of the Registrar on request.

In accordance with the Act, students have a right to withhold directory information by submitting a written request to the Office of the Registrar no later than the close of the second week of classes in September. Such notification must be made annually.

Albertus Magnus College designates the following items as Directory Information: student name, address, telephone number, e-mail address, date and place of birth, major field of study, dates of attendance, full- or part-time status, expected date of degree completion and graduation and awards received, class rosters, the most recent previous educational agency or institution attended by the student, participation in officially recognized activities and sports, and the weight and height of members of athletic teams.

Copyright Infringement

Summary of Civil and Criminal Penalties for Violation for Federal Copyright Laws

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copy right owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages, or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court can, in its discretion, also assess costs and attorneys' fees. For details, see title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to @250,000 per offense. For more information, please see the website of the U.S. Copyright Office at (www.copyright.gov).

Student Right-To-Know

In accordance with the Higher Education Act of 1965, students have the right to know the graduation or completion rate. This can be found on the Web at www.albertus.edu under the Policy and Reports section. Any questions may be addressed to the Registrar in Aquinas Hall.