Academic Policies and Procedures (Evening Undergraduate)

Definition of the Credit Hour

Albertus Magnus College adheres to the definition of a credit hour as defined by Federal Regulation 34CFR600.2 as passed by the U.S. Department of Education, Office of Postsecondary Education. The College’s definition of a credit hour is as follows:

A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that reasonably approximates not less than—

  • (1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester or the equivalent amount of work over a different amount of time; or
  • (2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the College including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Registration

The Accelerated Degree Program opens registration at least seven weeks prior to the start of each module. Registration is available on paper or online. Students must meet with their academic advisor or faculty advisor prior to registering for classes. Students who do not have financial arrangements in place will be considered pre-registered until they either pay for these courses directly, provide a company direct bill contract, or have their financial aid certified. If a student does not have financial arrangements in place two weeks prior to the first night of the module, the preregistration will be voided. Courses are filled on a first-come, first-served basis.

Auditing Courses

Students may audit courses with the permission of the instructor and with notice to the Office of the Registrar. No credit is granted for audited courses, however officially audited classes will be noted on the student’s permanent record. Auditors are expected to attend class regularly. The fee for an audit is usually set at one-half the regular tuition rate.

Course Waiver

Department chairs may at their discretion waive a required course or a required correlative course. The waiver becomes official when the department chair submits a “Waiver” form to the Office of the Registrar.

Traditional Undergraduate Courses

Students in the Accelerated Degree Program who wish to take a daytime course in the Traditional Undergraduate Program must complete a “Permission to Take a Day Course” form and a Day Registration form. Accelerated Degree Program students who enroll in a daytime course must pay the Traditional Undergraduate Program tuition rate. Before enrolling in a daytime course, students who are receiving financial aid should consult with the Financial Aid Office learn whether adequate funds will be available.

Permission to Take Courses at Other Institutions

Students who are currently enrolled in an undergraduate degree program at Albertus Magnus College may take a course at another institution with prior approval from the Office of the Registrar. Students should submit a “Transfer Course Approval Request” form to the Registrar to ensure that the credits will be accepted in transfer to Albertus Magnus College. Matriculated students may transfer in a maximum of 15 credits from another institution, and must complete their final 15 credits at Albertus Magnus College.

Residency Requirement

Undergraduate students must earn their final 15 credits and at least 12 credits in upper-level courses at Albertus Magnus College. In addition, to be eligible for graduation with Honors, students must earn at least 56 of their credits at Albertus Magnus College.

Pass/Fail Option

Students may take up to 20 percent of their total program on a Pass/Fail basis or an average of one course for every two mods. The course may not be selected from the major or minor departments or their required correlatives. A completed Pass/Fail form must be submitted to the Office of the Registrar by 4:00 p.m. on the Friday of the second week of the mod. Once paperwork is filed, it may not be rescinded. A Pass grade is not included in the cumulative average, and no honor points are given. A Fail grade is included in the cumulative average unless the course is successfully repeated.

Adding/Dropping a Course

By paying the $10 fee and filling out the "Add/Drop" form, students may choose to add or drop a course after they have registered. Students wishing to add an additional course may do so before the second class meeting providing that the class is paid in full and they have obtained a signature by their advisor.

Students wishing to drop a course may do so before the third class meeting and not have the course appear on their transcript. Students who drop a course are eligible to receive a refund if the course is officially dropped during the timeframe specified in the refund policy.

Withdrawal from a Course

Students may withdraw from a course during the withdrawal period. During an eightweek course, the withdrawal period begins the second week of the mod and ends on the Friday of the sixth week. During a semester-long course, the withdrawal period begins during the third week of the class and ends two weeks prior to the last day of class. Students who wish to withdraw must fill out a “Withdrawal Form” and pay the $10 withdrawal fee. A grade of “WP” will appear on the student’s transcript, but the grade will not be considered in calculating the cumulative grade point average. No credit or reimbursement is given for a “WP.”

Academic Policies and Regulations: Leaves, Withdrawal from College

Leaves of Absence

Students who wish to take a leave of absence should fill out a “Leave of Absence” form and return it to the Office of the Registrar. Before a leave of absence is granted, students must formally drop or withdraw from all courses in which they are registered. It is important for students who receive financial aid to notify the Financial Aid Office immediately about their plans to leave.

Withdrawal from College

Students who withdraw from Albertus Magnus College must complete prescribed withdrawal procedures with the Office of the Registrar. They must formally drop or withdraw from all registered classes and if receiving financial aid, they must notify the Financial Aid Office immediately about their plans to leave. The College recognizes the following categories of withdrawal: complete withdrawal and medical withdrawal.

Returning Students

Albertus Magnus College does not deny readmission to any person who is a member of, applies to be a member of, performs, has performed, applies or perform, or has an obligation to perform service in the uniformed services based on the membership, application for membership, performance of service, application for service, or obligation to perform service. Uniformed services include the U.S. Armed Forces, National Guard, and Reserves. Readmission is reviewed on a student-by-student basis and will include, but is not limited to, academic standing, student conduct records, and financial obligations to the College.

Readmission of Uniformed Service Members

Students who return to the Accelerated Degree Program after five years or more must follow the curriculum of the current catalogue. Students who return in within five years or fewer may choose to follow either the curriculum that was in place at the time of the leave of absence or the current curriculum. Academic advisors assist students in selecting the curriculum that best serves their educational needs.

Attendance Policy

The Accelerated Degree Program has an attendance policy that supports the academic success of students and the integrity of its programs. The attendance policy is as follows:

  • Class attendance is taken in all Accelerated Degree Program courses twice a week, regardless of whether the course is taught on ground, in a blended format, or online. All courses are treated as having two sessions per week.
  • Students who are absent for four consecutive sessions of a course and have not officially withdrawn are administratively withdrawn from that course. Students who are administratively withdrawn pay a $250 Administrative Withdrawal Fee when they next register for courses.
  • When students have two consecutive absences, an auto-generated warning email will be sent to them. At three absences, students will receive one final email from student services letting them know that if they miss one more class, they will be administratively withdrawn. After four consecutive absenses, students will be administratively withdrawn and have no recourse to return to class.
  • Students may withdraw from courses during the first six weeks of a session. They may not withdraw thereafter.
  • Instructors monitor attendance and may reduce a grade or issue a failing grade in a course based upon a student’s attendance and participation in the course.

Official Withdrawal from the College – PGS

Accelerated Degree Program students who wish to officially withdraw must contact the Division of Professional and Graduate Studies and complete a Statement of Withdrawal form. The date that the student begins the college’s withdrawal process, or notifies the school of their intent to leave the program, is the Date of Determination (DOD). Upon a student’s withdrawal, notification is provided to the Financial Aid Office in writing. The last day of attendance is the last day the student attended class based on attendance records and is considered the withdrawal date. The Office of the Registrar uses this date to report enrollment status to the National Clearinghouse.

Unofficial Withdrawal from the College – PGS

When official written notification is not received from the student, the DOD will be the date that the college becomes aware the student has ceased attendance.

Any Albertus Magnus College employee who has been notified verbally or in writing that a student plans to stop attending class(es) or plans to withdraw from the college should notify the Office of the Registrar within 24 hours and provide any written correspondence from the student, if applicable. The DOD will be the date the student notifies the employee.

When a student fails to return from a scheduled break or LOA, the DOD will be the date the student was expected to return. The last date of attendance will be determined from attendance records as the last day the student was present; an excused absence is not an acceptable last date of attendance.

Student Failure to Start PGS– Administrative Withdrawal

A student who is absent for 14 calendar days from the first day of the module, never completes an assignment and does not contact the Division of Professional and Graduate Studies will be considered a “no show” and will be administratively withdrawn from the course. The student’s financial aid will be adjusted to reflect eligibility only for those courses attended. A student who has been administratively withdrawn from a course will have the course and all tuition and fees associated with the course removed from his/her record and a registration hold will be placed on his/her account. A student who is administratively withdrawn will be notified in writing by the Division of Professional and Graduate Studies.

Administrative Withdrawal from the College – PGS

Albertus Magnus College has the authority to withdraw a student from the college and to revoke that student’s registration at any time for the following reasons:

  • Registration in violation of college regulations (e.g., academic ineligibility to register).
  • Failure to comply with academic requirements (e.g. unsatisfactory class attendance, violation of the learning contract for students on academic probation, etc.).
  • Failure to pay college tuition and fees by the due date.
  • Disciplinary suspension or dismissal for the remainder of an academic term or longer.
  • Severe psychological or health problems such that the student cannot continue in attendance.
  • Other reasons deemed appropriate by the proper administrative officer.

A grade of WA is recorded for an administrative withdrawal. The grade of WA is not computed in the student’s grade point average and therefore involves no academic penalty. The Registrar must authorize the recording of this grade.

In other cases of administrative withdrawal, the date of the withdrawal and the reason for the withdrawal are used to determine the grade to be recorded and the amount of tuition and fees to be assessed or cancelled. In most cases, the regular tuition and fee assessment and refund policies of the college prevail.

If a student is being administratively withdrawn from the college the student will be notified by the Division of Professional and Graduate Studies and s/he will have 10 calendar days from the date of the notice to respond. If the student does not take any action s/he will be administratively withdrawn.

This administrative withdrawal policy is subject to the following provisions:

  • The administrative withdrawal policy must be included in the course syllabus with specific language about the policy (see recommended language below).
  • The student must be informed that his/her administrative withdrawal may have an impact on his/her Financial Aid awards and/or student visa status.
  • The student will be notified by the Division of Professional and Graduate Studies prior to being administratively withdrawn and s/he will have an opportunity to respond.
  • A student who is administratively withdrawn from the college may not be eligible for a tuition refund.

Administrative Withdrawal from a Course – PGS

If a student is absent for 14 calendar days then the student is administratively withdrawn from the course. The student will be notified by the Division of Professional and Graduate Studies. A copy of the letter will be put in the student’s permanent academic file.

This administrative withdrawal policy is subject to the following provisions:

  • The administrative withdrawal policy must be included in the course syllabus with specific language about the policy (see recommended language below).
  • The student must be informed that his/her administrative withdrawal may have an impact on his/her Financial Aid awards and/or student visa status.
  • The student will be notified by the Division of Professional and Graduate Studies prior to being administratively withdrawn.
  • Administrative withdrawals will take place after the fee refund period. A student who is administratively withdrawn from a course will not be eligible for a tuition refund.
  • Administrative withdrawals will be managed through the student’s attendance record.
  • For administrative withdrawals during the first 4 weeks of a module the grade of WA is recorded.

After this period, the date of the administrative withdrawal and the reason for the withdrawal are considered. The Registrar has the authority to backdate an administrative withdrawal if circumstances warrant such action. Disciplinary suspensions or dismissals are initiated by the appropriate authority and written notification is sent to the Office of the Registrar, who cancels the student’s registration and notifies other administrative offices and faculty members.

After the start of the WP/WF period a student who stops attending a course 14 calendar days will be notified by the Division of Professional and Graduate Studies that they are being administratively withdrawn from the course. A grade of “UF”, Unearned F is recorded. A UF grade is counted as a failure in the calculation of grade point average and academic standing. A student who is assigned a UF grade will not be allowed to return to the class for the current session. The issuance of a UF grade will activate reevaluation of the student’s financial aid. Students who have been issued a UF grade can officially withdraw from the course by returning an instructor signed WP/WF form to the Division of Professional and Graduate Studies. This will replace the UF grade with a WP or WF grade for the course(s) they are officially withdrawing from. To do this, the student must clear the UF by the last day of the module in which it was recorded.

Grading System

Letter grades are based on suggested numerical equivalents as follows:

Grade Numerical Equivalent
A 94-100 4.0
A- 90-93 3.70
B+ 87-89 3.30
B 84-86 80-83
B- 80-83 2.70
C+ 77-79 2.30
C 74-76 2.00
C- 70-73 1.70
D+ 67-69 1.30
D 60-66 1.00
F (Failure) Below 60 0.0
UF (Unearned F) Below 60 0.0
I (Incomplete) 0.0
P (Pass) 60 or above 0.0
*P/O (Pass Option) 0.0

*P/O is the pass grade for courses taken on optional Pass/Fail basis.

Grade Point Average

As demonstrated in the example below, G.P.A is obtained by dividing the total number of honor points earned by the total number of credits attempted less any Pass or Pass/Option credits.

Credits Grade Honor Points
3 A 12.0 Example
3 P 0.0 36/12=3.0 (G.P.A.)
3 C- 5.1
3 B+ 9.9
3 B 9.0
15 36.0

“F” grades received in P/F courses, P/O, and PE courses are factored into the student’s G.P.A.

Good Standing

To be in good standing, a student must have a cumulative grade point average on all work attempted at Albertus Magnus College as indicated:

Credits Attempted Minimum Cumulative Average
1-34 1.7
35-60 1.80
61-75 1.90
76-over 2.00

Grade Reports

Grades are available to students on line through the College portal at the end of each semester, providing all financial and college responsibilities have been met.

Incompletes

Students who have not fulfilled course requirements because of a medical or family emergency may petition the instructor to grant an Incomplete for the course. The “Request for Incomplete Grade” form must be filled out, approved by the instructor and submitted to the Office of the Registrar by the last Friday before the final exam week. Students must be doing passing work in the course and must have completed most of the course assignments and requirements at the time when they request the Incomplete.

An Incomplete must be cleared by the student within 30 days of the end of the term; otherwise the Incomplete becomes an F and will be indicated on the transcript as (I)F. If the student clears the Incomplete satisfactorily the transcript will indicate this by the (I) followed by the grade received. In either case the (I) becomes a permanent part of the student’s record.

In Progress Courses

Students who have registered for a practicum, internship, thesis, capstone, or student teaching but who do not complete the work in the term may, with the permission of the instructor, register for a continuation course. At that time the Office of the Registrar will issue a provisional grade of “I/P” for the course. If a student does not register for the continuation course by the last day of classes before the final examination period, the instructor will be required to issue a grade.

Students will be given one semester (or two modules – this will require two continuation registrations) to complete the course. At the discretion of the instructor, students may register for additional continuations. The Office of the Registrar shall change the “I/P” notation to an “F” grade after one semester (or module) if the student does not register for additional continuations. Students will incur a continuation fee for additional continuations payable to the Business Office at the time of registration.

The continuation will be a non-credit bearing course (instructors will be required to take attendance) for which students will receive a pass (P) or fail (F) grade. The grade for the practicum, internship, thesis, capstone, or student teaching will be awarded in the initial registration term. The instructor will have 72 hours after the continuation course end date to submit the continuation grade and the grade for the original course to the Office of the Registrar.

Failure of a Course

Ordinarily, a student who fails a required course must remove the failure in order to graduate. If a student successfully repeats a course that has been failed, the second grade received will replace the “F” when the average is computed. The original grade of “F” will remain on the record followed by the word “repeated.” If the course is repeated at another institution, the original “F” will remain on the transcript, but will not be used when calculating the student’s G.P.A. If a student fails a required course and the professor wishes to permit a make-up examination, the grade for the course may not normally be higher than “D.”

Academic Review

Academic Review is not considered to be a punitive measure but rather a serious warning to the student that the student’s future at the College is in jeopardy. The period of Academic Review is, therefore, a time to make the necessary academic improvement to regain good standing.

A student will be placed on Academic Review status for:

  1. Failure to maintain the minimum cumulative average for good standing (see above for required averages)
  2. Failure to maintain a 2.00 cumulative average in one’s major field
  3. Deficiencies (“F”s or “WF”s) in three courses in any one semester
  4. Attaining a semester average of less than 1.7 in the preceding semester
  5. If a student has one or more incompletes at the end of a semester and their other grades average below that required for good standing, the student will automatically be placed on Academic Review for the following semester.

At the discretion of the Vice President for Academic Affairs or the Academic Dean, a student may be required to take a reduced load during the period of Academic Review. Such a student may not transfer credits earned at any other college during the Academic Review period until achieving the status of Good Standing. A full-time student who is on Academic Review must take at least 12 credits for a grade.

Academic Dismissal

A student who is not making satisfactory progress will incur academic dismissal from the College under any one of the following conditions:

  1. Incurs two Academic Reviews in any three consecutive semesters of enrollment.
  2. Incurs a third Academic Review at any time.
  3. Cumulative average on all work attempted at Albertus Magnus College falls below the following:
Credits Attempted Minimum Cumulative Average
1-34 1.5
35-60 1.7
61-90 1.8

Readmission

Students who have been administratively withdrawn and students who have incurred academic dismissal from the Accelerated Degree Program may apply for readmission after one calendar year. To apply for readmission, students must:

  1. Submit a completed application form and application fee
  2. Submit a formal letter in writing that explains the issues or circumstances that led to inconsistent attendance or academic performance in the past and the specific steps the student will take to address these circumstances in the future
  3. Meet with the Director of Student Services in the Division of Professional and Graduate Studies.

Readmission will be approved or denied at the discretion of the Director of Student Services.

Changes in Officially Recorded Grades

An Incomplete must be cleared by the student within 30 days of the end of the term; otherwise the Incomplete becomes an F and will be indicated on the transcript as (I)F. If the student clears the Incomplete satisfactorily the transcript will indicate this by the (I) followed by the grade received. In either case the (I) becomes a permanent part of the student’s record.

If an instructor requests a grade change after the Registrar has recorded it, the reasons for the request are to be presented to the Vice President for Academic Affairs or the Academic Dean. This does not refer to a grade change resulting from incorrect mathematical calculations, transposition of numbers, or a grade of incomplete or in progress.

If a student wishes to challenge a course grade, the student should discuss the matter with the faculty member no later than 30 days of the end of the term in which the grade was given. If no satisfactory solution is reached, the student should arrange a meeting with the Department Chair, the faculty member and the student. If the matter is still not resolved, the Academic Dean becomes involved as an unofficial mediator. If neither of these steps results in a solution the student views as satisfactory, the student may choose to drop the issue or to lodge a complaint with the Faculty Chair, who will appoint an ad hoc committee to review the case. The final decision regarding grades always remains with the faculty member.

All grade corrections must be finalized within 45 days of the end of the term in which the grade was given.

Albertus Magnus College academic records are sealed 45 days after the conferral of a degree. After this date, changes to majors, minors and concentrations, addition of honors, removal of incompletes, grade changes or other changes to an academic record cannot be made.

If a student chooses to repeat a course after his/her degree is conferred, the last enrollment will be recorded on the transcript, but the degree GPA will not change.

Recognition for Academic Achievement

Dean’s List

In order to be considered for the Dean’s List, Accelerated Degree Program students must take a minimum of 12 credits for two consecutive mods (from August through December or from January through May) and achieve a minimum cumulative grade point average of 3.5 or 3.3 with no grade below 3.0.

Honor Societies

Alpha Sigma Lamda

Alpha Sigma Lamda is a national honor society for adult learners who accomplish academic excellence in higher education while facing competing interests of work and home. Established in 1946, Alpha Sigma Lamda is the oldest and largest honor society for adult learners in the United States, with 300 chapters nationwide. The Albertus Alpha Sigma Lambda Chapter honors the academic achievements of undergraduate students in the Division of Professional and Graduate Studies. Students are inducted into Alpha Sigma Lambda as graduating seniors. To qualify, students must have a minimum cumulative G.P.A. of 3.20 and be in the top 10% of their graduating class.

Kappa Gamma Pi Honor Society

Kappa Gamma Pi is the national Catholic college graduate honor society founded in 1926. Members are graduates who have demonstrated academic excellence and service leadership during their college years. As candidates, they pledge to continue to provide examples of scholarship, leadership, and service in their personal and professional lives.

Graduation with Honors

Outstanding academic performance by a student who completes the general College requirements and the requirements for a particular degree is recognized through graduation with Honors. To be eligible for Honors at graduation, students must have satisfied all of the criteria below:

Associate’s Degree

Associate’s degree candidates must complete the general college requirements, the requirements for the degree, at least half of their credits at Albertus Magnus College and have a cumulative grade point average of at least 3.90.

Bachelor’s Degree

Bachelor’s degree candidates must complete the general college requirements, the requirements for the degree, at least 56 institutional credits at Albertus Magnus College and have a cumulative grade point average of at least 3.50. Bachelor’s degree candidates may graduate with Honors at one of three levels:

Cum Laude Honor bestowed on students whose cumulative grade point average is 3.50 to 3.69.

Magna Cum Laude Honor bestowed on students whose cumulative grade point average is 3.70 to 3.89.

Summa Cum Laude Honor bestowed on students whose cumulative grade point average is 3.90 or above.

Master’s Degree

Master’s degree candidates may graduate with Honors who have a cumulative grade point average of at least 3.90 or above and a grade of “A” in all components of the final project/capstone course/thesis.

Commencement

Six months prior to the anticipated date of completion candidates for degrees must request an official audit of credits and application of candidacy for graduation to the Office of the Registrar. The Degree Completion fee of $150 should be paid to the Business Office. The fee covers the expense of awarding degrees, recording transactions and graduation activities. This fee must be paid regardless of participation in graduation ceremonies or actual receipt of diploma. This fee does not include the purchase of the cap/gown.

Bachelor’s degree candidates who are within 6 credits of graduating may participate in the Commencement ceremony provided that they have a cumulative grade point average of at least 2.0 and have met all their financial obligations. When they have completed outstanding degree requirements, students should inform the Registrar’s Office in writing in order to receive their diploma.

Although the Commencement ceremony is held annually in May, degrees are also conferred in August and December. Students may confer with their academic advisor to learn when their degree will be conferred. In order to graduate, students must have met all financial obligations to the College.

Transcripts

The student’s official transcript is prepared by the Registrar. The transcript documents the student’s courses, grades, credits, and dates of instruction for each course. In accordance with the Privacy Act of 1974, transcript requests must be submitted in writing and signed by the student or submitted electronically at www.albertus.edu/studentresources/registrar/. Transcript fees are due at the time of the transcript request.

Student Records

NOTIFICATION of RIGHTS under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. For the full notification of rights under FERPA click here

Academic Policies and Procedures (New Dimensions)

Class Attendance

Because class participation is an integral part of the New Dimensions educational experience, class attendance is mandatory. Attendance in on-campus and online class sessions is recorded and maintained for administrative, grading, and financial aid purposes.

In addition to attending classes, students are expected to arrive on time. Students who are late to class miss vital instructional content and disrupt the learning of others. Habitual tardiness will negatively impact students’ grades.

The faculty supplemental syllabus for each course explains how absenteeism and tardiness will affect students’ grades in the course. Ordinarily, students who anticipate needing to miss two or more class sessions should arrange for a temporary leave of absence as detailed below. Students who miss two or more class sessions without contacting their academic advisor may be administratively withdrawn from the program.

Leave of Absence

To apply for a leave of absence, students should contact their academic advisor or the Director of Student Services at least 10 days prior to the start date of the leave. In addition, students who receive financial aid should confer with the Financial Aid Office to learn whether their leave of absence will lead to a change in their financial aid or result in an outstanding balance on their account.

Administrative Withdrawal

Students may be administratively withdrawn from New Dimensions for failure to meet financial obligations, for missing more than two classes in a given course or for violation of the Student Code of Conduct. Reentry into the program will be reviewed on a caseby-case basis.

Emergency Alert System

The Albertus Emergency Alert System is a free mass notification system that enables Albertus students, faculty and staff to receive alerts and updates through a combination of e-mail, text messaging and phone calls in an emergency situation. The Emergency Alert System may be used to provide instructions in the event of a disaster, health or safety risk, or class cancellations due to inclement weather.

The College strongly encourages all students, faculty and staff to sign up for the Emergency Alert System.

Class Postponements

The Albertus Emergency Alert System notifies participating students of College delays or closings due to inclement weather or other extraordinary circumstances. When the College is closed, New Dimensions classes are postponed, but not cancelled. Please note that the College may reopen during the evening after having been closed earlier in the day. Evening class postponements are ordinarily posted by 4:00 p.m. and Saturday class postponements are ordinarily posted by 6:30 a.m.

Postponed classes are rescheduled as follows:

  • The first session of missed class automatically rolls to the Friday night in that same week.
  • The second session of missed class in the same week automatically rolls to the Friday night of the following week
  • Extreme conditions requiring repeated rescheduling of classes in the same week may result in adjustment to the cohort schedules

End-of-Course Surveys

The New Dimensions Program conducts an ongoing evaluation process that seeks to improve all aspects of students’ educational experience. As a part of this evaluation process, students are asked to complete a Student End-of-Course Survey, which gathers information about the curriculum, the faculty, and student services. Survey responses are anonymous. Instructors similarly complete an Instructor’s Course Survey.

Re-entry

Students who have been out of class for less than one year may be readmitted upon submission of a written request for re-entry to the Director of Student Services and the attainment of financial approval. Re-entry students must immediately resume their New Dimensions courses.

Students who have been out of class for one year or longer must submit an application form to the Division of Professional and Graduate Studies together with official transcripts of any courses taken since leaving the College.

Re-entry students are subject to College graduation requirements, departmental degree requirements, and tuition rates that are in effect at the time of re-entry

Full-Time Status

New Dimensions students are considered full-time so long as they maintain continuous enrollment. Full-time undergraduate students must complete 24 credits in a 12-month period. New Dimensions is designed as an intensive accelerated degree program in which full-time students enroll in one course at a time. Taking more than one course is not recommended and requires approval by the Director of Student Services.

Changes in Contact Information

Students who change their names or contact information are responsible for submitting a Change of Address or Name form, which is available online at: www.albertus.edu/ student-resources/registrar/.

Grading System

Students may access their grades at the end of each course through the myAlbertus portal, providing that they have met all financial and college responsibilities. Grade reports indicate the course taken, credits earned, and grades assigned. In keeping with the Privacy Act of 1974, the College does not issue grades by telephone, e-mail, or facsimile.

Letter grades are based on suggested numerical equivalents as follows:

Grade per Credit Honor Points Percentage
A 4.0 94-100
A- 3.7 90-93
B+ 3.3 87-89
B 3.0 84-86
B- 2.7 80-83
C+ 2.3 77-79
C 2.0 74-76
C- 1.7 70-73
D+ 1.3 67-69
D 1.0 60-66
F (Failure) 0.0
UF (Unearned F) Below 60 0.0
I (Incomplete) 0.0
P (Pass) 0.0

Grade Point Average

As demonstrated in the example below, G.P.A is obtained by dividing the total number of honor points earned by the total number of credits attempted less any Pass or Pass/Option credits.

Credits Grade Honor Points
3 A 12.0
3 C- 5.1
3 B+ 9.9
3 B 9.0
____ ____
12 36.0 36/12=3.0 (G.P.A.)

(G.P.A.) Undergraduate Letter Grade Equivalencies

A = Clearly stands out as excellent performance. Has unusually sharp insight into material and initiates thoughtful questions. Sees many sides of an issue. Articulates well and writes logically and clearly. Learns from this and other disciplines. Anticipates next steps in progression of ideas.

B = Grasps subject matter at a level considered to be good to very good. Is an active listener and participant in class discussion. Speaks and writes well. Accomplishes more than the minimum requirements. Work in and out of class is of high quality

C = Demonstrates a satisfactory comprehension of the subject matter. Accomplishes only the minimum requirements, and displays little or no initiative. Communicates orally and in writing at an acceptable level for a college student. Has a general acceptable understanding of all basic concepts.

D = Produces a quality and quantity of work in and out of class that are below average and barely acceptable

F = Produces a quality and quantity of work in and out of class that are unacceptable.

Cumulative Grade Point Average

The cumulative grade point average is based on credits earned at Albertus Magnus College and transferred from another accredited college.

Incompletes

Students who have not fulfilled course requirements because of a medical or family emergency may petition the instructor to grant an Incomplete for the course. The “Request for Incomplete Grade” form must be filled out, approved by the instructor and submitted to the Office of the Registrar by the last Friday before the final exam week. Students must be doing passing work in the course and must have completed most of the course assignments and requirements at the time when they request the Incomplete.

An Incomplete must be cleared by the student within 30 days of the end of the term; otherwise the Incomplete becomes an F and will be indicated on the transcript as (I)F. If the student clears the Incomplete satisfactorily the transcript will indicate this by the (I) followed by the grade received. In either case the (I) becomes a permanent part of the student’s record.

Failure

Students who fail a required course must repeat and pass the course before they are allowed to graduate or to continue into the next degree program. If a student repeats and passes the course, then the second passing grade replaces the failure when the average is computed. The original failing grade will remain on the record. In a sequenced twopart course, students must pass the first course before taking the second course.

Academic Probation

A student is placed on academic probation when the cumulative grade point average falls below 2.0 for an undergraduate or 3.0 for a graduate student. If the student does not raise the grade point average to 2.0 or better for undergraduate students or 3.0 for graduate students over the next two consecutive courses (or 6 credits), the student will be required to retake courses to raise their G.P.A.

Academic Probation

Students with two concurrent grades of Incomplete are suspended from continuing in the New Dimensions Program until they have completed the courses with passing grades. Students with two concurrent failing grades are suspended from taking additional courses until they have repeated and passed each course.

Grade Appeals

Grade Appeal Criteria

Students can only appeal a grade if the grade calculation is inaccurate or if there is an inconsistency between the final grade and the grading criteria as defined by the instructor’s syllabus. Students must be able to demonstrate that the grade is inaccurate within the context of the course and/or the Grade Appeal Criteria.

Any and all grade appeals must be filed with the Grade Appeal Coordinator within six (6) weeks of the last day of the class for which the grade was received.

Appellate Procedure

  • In order to initiate a Grade Appeal, a student must first demonstrate that a “good faith” effort to discuss the disputed grade with the instructor. There is always the possibility that a misunderstanding or an error in tabulation has occurred and that the problem can be resolved in an informal manner.
  • If Step 1 does not resolve the issue to the student’s satisfaction, the student should next discuss the matter with the Grade Appeal Coordinator of Student Services.
  • A Student who is not satisfied with the results of an informal mediation must submit in writing a formal appeal by completing a Grade Appeal form which must include:
    • A detailed written statement outlining the basis for the appeal.
    • Any supporting documentation necessary to support the claim.
    • A copy of the appeal will be kept on file in the administrative office and a copy will be sent to the relevant instructor.

  • The instructor will then be given ten (10) working days in which to submit a written response to the student’s appeal. A copy of the written response will be kept in the administrative office and a copy will be sent to the student.
  • The grade appeal will then be presented to the Ad Hoc Grade Appeal Committee.

The GAC may review any component of the appeal that is deemed necessary to complete the inquiry. The GAC is empowered to summon evidence pertinent to the appeal and to question the persons involved. After examination of the evidence, the GAC may deny the appeal; or grant the appeal and grant the appropriate modification of the disputed grade. If the GAC denies a grade appeal, its decision is final and it will terminate any further appeals by the student regarding the grade.

All decisions on grade appeals made by the Ad Hoc Grade Appeal Committee are final.

Residency Requirement

Undergraduate students must earn their final 15 credits and at least 12 credits in upper-level courses at Albertus Magnus College. In addition, to be eligible for graduation with Honors, students must earn at least 56 of their credits at Albertus Magnus College.

Permission to Take Courses at Other Institutions

Students who are currently enrolled in an undergraduate degree program at Albertus Magnus College may take a course at another institution with prior approval from the Office of the Registrar. Students should submit a “Transfer Course Approval Request” form to the Registrar to ensure that the credits will be accepted in transfer to Albertus Magnus College. Matriculated students may transfer in a maximum of 15 credits from another institution, and must complete their final 15 credits at Albertus Magnus College.

Non-Matriculation Policy

Non-matriculated students may take a maximum of 12 credits before formally applying to the College. For those non-matriculated students who may have an interest in applying to the College, s/he must complete the formal application process. Credits from the courses taken as a non-matriculated student will apply to the student's course credits. An application to become a matriculated student does not guarantee admission.

Non-matriculated students will pay the prevailing tuition rate. Non-matriculated students are not eligible for financial aid. All Albertus Magnus College courses have limited enrollment; priority and permission are given to matriculated students. The College determines which courses are open to non-matriculated students as well the number of students allowed in each course.

For guidance purposes, the high school record and complete college transcripts may be requested.

For information on how to register for courses as a non-matriculated student, please contact the Office of the Registrar.

CLEP/DSST Examinations

Albertus Magnus College grants credit for appropriate subject examinations according to the policy recommended by the Council on College Level Examinations (CLEP) of the College Entrance Examination Board; i.e., credit is granted to individuals earning scores at or above the mean score for “C” students on CLEP national norms. Credit for general examinations may be granted on the basis of a score of 420 or more.

Students whose professional careers parallel a core course may take the appropriate CLEP/DSST examination to demonstrate college level proficiency in their discipline upon approval from Registrar.

Credit for Employer-Sponsored Coursework or other Prior Learning

Professional development coursework received through a student’s employer or other prior learning experience may be eligible for college credit. The student may apply for prior learning credit by submitting course materials such as a course outline, syllabus, or textbooks for review and evaluation by members of the appropriate department. If the course is in compliance with the National Guide to Educational Credit for Training Programs by the College Credit Recommendation Service of the American Council on Education (ACE), the course may warrant college credit. In the case of coursework or prior learning not covered by ACE, students may receive college credits through the completion of a portfolio which will be reviewed by Charter Oak State College. Charter Oak has been designated by the State of Connecticut to evaluate and award credits for documented prior learning. A student may receive up to 12 undergraduate credits for employer-sponsored coursework or a life experience portfolio.

Transcripts

The student’s official transcript is prepared by the Registrar. The transcript documents the student’s courses, grades, credits, and dates of instruction for each course. In accordance with the Privacy Act of 1974, transcript requests must be submitted in writing and signed by the student or submitted electronically at www.albertus.edu/studentresources/registrar/. Transcript fees are due at the time of the transcript request.

Recognition for Academic Achievement

Dean’s List

The Dean’s List is an undergraduate designation of academic performance. Traditionally, the Dean’s List is published at the end of the Fall and Spring terms. It contains the names of students who have taken at least 12 credits within a six-month period and who have attained a grade-point average of at least 3.80 or above.

Honor Societies

Alpha Sigma Lamda

Alpha Sigma Lamda is a national honor society for adult learners who accomplish academic excellence in higher education while facing competing interests of work and home. Established in 1946, Alpha Sigma Lamda is the oldest and largest honor society for adult learners in the United States, with 300 chapters nationwide. The Albertus Alpha Sigma Lambda Chapter honors the academic achievements of undergraduate students in the Division of Professional and Graduate Studies. Students are inducted into Alpha Sigma Lambda as graduating seniors. To qualify, students must have a minimum cumulative G.P.A. of 3.20 and be in the top 10% of their graduating class.

Kappa Gamma Pi Honor Society

Kappa Gamma Pi is the national Catholic college graduate honor society founded in 1926. Members are graduates who have demonstrated academic excellence and service leadership during their college years. As candidates, they pledge to continue to provide examples of scholarship, leadership, and service in their personal and professional lives.

Graduation with Honors

Outstanding academic performance by a student who completes the general College requirements and the requirements for a particular degree is recognized through graduation with Honors. To be eligible for Honors at graduation, students must have satisfied all of the criteria below:

Associate’s Degree

Associate’s degree candidates must complete the general college requirements, the requirements for the degree, at least half of their credits at Albertus Magnus College and have a cumulative grade point average of at least 3.90.

Bachelor’s Degree

Bachelor’s degree candidates must complete the general college requirements, the requirements for the degree, at least 56 institutional credits at Albertus Magnus College and have a cumulative grade point average of at least 3.50. Bachelor’s degree candidates may graduate with Honors at one of three levels:

Cum Laude Honor bestowed on students whose cumulative grade point average is 3.50 to 3.69.

Magna Cum Laude Honor bestowed on students whose cumulative grade point average is 3.70 to 3.89.

Summa Cum Laude Honor bestowed on students whose cumulative grade point average is 3.90 or above.

Master’s Degree

Master’s degree candidates may graduate with Honors who have a cumulative grade point average of at least 3.90 or above and a grade of “A” in all components of the final project/capstone course/thesis.

Commencement

Three months prior to the anticipated date of Commencement, candidates for degrees must make a formal application for graduation. Applications for Candidacy forms are available online and in the Professional and Graduate Studies office. The application must be accompanied by the Degree Completion fee.

Bachelor’s degree candidates who are within 6 credits of graduating may participate in the Commencement ceremony provided that they have a cumulative grade point average of at least 2.0 and have met all their financial obligations. When they have completed outstanding degree requirements, students should inform the Registrar’s Office in writing in order to receive their diploma.

Although the Commencement ceremony is held annually in May, degrees are also conferred in August and December. Students may confer with their academic advisor to learn when their degree will be conferred. In order to graduate, students must have met all financial obligations to the College.

Student Records

NOTIFICATION of RIGHTS under FERPA

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. For the full notification of rights under FERPA click here

Copyright Infringement

Summary of Civil and Criminal Penalties for Violation for Federal Copyright Laws

Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copy right owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading or uploading substantial parts of a copyrighted work without authority constitutes an infringement.

Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil copyright infringement may be ordered to pay either actual damages, or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court can, in its discretion, also assess costs and attorneys' fees. For details, see title 17, United States Code, Sections 504, 505.

Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to @250,000 per offense. For more information, please see the website of the U.S. Copyright Office at (www.copyright.gov).